Purpose:

To provide high quality support services to lawyers and professional services teams within a fast paced corporate environment. The role involves working independently, with other members of the office support team and collaboratively with other services teams to ensure high quality service delivery.

Responsibilities:

Responsibilities include but are not limited to:

• General administrative support to the office
• Providing direct administrative support to Trainee Solicitors
• Printing/Copying/Scanning/Faxing/Binding/Filing (hard copy and electronic)
• Distribution of mail, managing incoming and outgoing courier deliveries and hand deliveries
• Daily post-office runs
• Hourly rounds of the office; out-box clearing and the redistribution of materials
• Processing of corporate expenses and invoices through Chrome River
• Input of billable time (diaries)
• Updating business development activities and contacts
• Restaurant and taxi bookings
• Liaising with travel management provider on travel options, bookings and visa requirements
• Document support including; running blacklines, creating indexes, converting PDF files, minor document formatting and proofreading, liaising with Word Processing on dictations, document generation and formatting
• Generating absence memos
• Booking translation services and court rooms
• Event assistance including distribution of calendar invites, maintaining attendee lists and admin support on-site
• Maintaining toner supplies and stationery (including paper) for all copying points and fax machines
• Ad-hoc dictation requests through BigHand
• Assistance with internal office moves where required
• Assisting Reception and other service teams where necessary

Education & Experience

• 1 year of administrative experience (desirable)
• Educated to GCSE standard or equivalent, including English and Maths