Are you a dynamic, enthusiastic, self-motivated and well organised individual that can take the reins in running a small office by yourself.

If so, read on you will need to be a real team player, friendly and committed with a 'cando’ positive attitude, highly organised and able to think outside the box.

Office Duties:

• Being the first point of contact to general customers and the go-to person within the office
• Answering the office phone and dealing with client queries
• Monitoring of the generic mailbox and replying where necessary
• Staff holiday and sickness monitoring
• Maintaining office stationery and other consumables
• Keeping databases up to date
• Taking minutes at weekly management meetings
• Upkeep of online and paper filing system
• Diary management - including sending diary invites and organising teams’ meetings
• Assisting with stock orders from China, updating files with stock as it arrives along with relevant freight container information
• Assisting in ordering foreign currency & paying China invoices via Currency companies
• Ordering materials when required
• Arranging transport for customer collection and deliveries
• Managing Vehicle maintenance / servicing, booking in when required.
• Updating workflow with orders
• Ordering of staff uniform

Accounting duties:

• Complete maintenance of sales and purchase ledger
• Daily reporting of cost of sales
• Monthly financial report to MD - Profit and Loss
• Posting of bank transactions and reconciliations
• Daily Banking and Making bank payments
• Nominal code knowledge
• Invoicing / Pro forma invoicing / Sales invoices and credits
• Processing new sales orders
• Customer statements
• Sending remittances
• Credit card and petty cash reconciliation
• Credit control
• Making HMRC payments such as CIS tax, NI and PAYE on time
• Submission of CIS return to HMRC
• Sending CIS statements to subcontractors
• Adding overtime to staff wages for payment
• Assisting external accountant for VAT returns and End of Year
• Cash flow monitoring
• Daily back up of Sage software
• Raising monthly rental invoices
• Raising purchase orders
• Processing purchase invoices and credit notes
• Reconciling supplier statements
• Bi-monthly supplier pay run
• Filing electronically and physically
• Payments due in bi-weekly

Experience:

• Solid understanding of Sage 50 and general bookkeeping (1 year required)
• Some understanding of CIS
• Experience of Microsoft Office in particular Excel
• High degree of accuracy and attention to detail
• Good interpersonal skills for dealing with clients, other employees, and Management
• A proactive, self-motivated can-do attitude
• Office administration, 1 year (required)
• Driving licence required due to the location
• Immediate start required ideally but happy to wait for right candidate

You will need your own transport, it's such a job for the right person - open to Temp-Perm also.

Get in touch with the Dove today!!