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Date Added: Fri 01/11/2024

Legal Assistant

Bedford, UK
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Company: ACS RECRUITMENT SOLUTIONS LTD

Job Type: Permanent, FullTime

Salary: Competitive salary

Legal Assistant/Secretary – Commercial PropertyLocation: BedfordSalary – £23,000 - £26,000 DOEHours – Full Time 9:00am – 5:15pmMain PurposesTo provide secretarial and admin support to Fee Earners to enable them to operate at Maximum efficiency. The role will also include reception duties.Person Specification
  • Previous experience working as a Legal Assistant/Secretary
  • Great communication skills and an ability to work well with others
  • Ability to work under time constraints and prioritise work load
  • Able to handle sensitive matters discreetly
  • Good organisation skills with a methodical approach
  • Self-motivated and proactive
  • Deliver excellent service to clients and colleagues
Main Duties and Responsibilities
  • Maintain Fee Earner’s diary arranging meetings and appointments
  • Deal with routine client correspondence and queries
  • Opening and Closing files
  • Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care.
  • Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system.
  • Produce client correspondence and enclosures for mailing including client bills.
  • Produce client correspondence via dictated notes
  • Submitting SDLT forms to HMRC
  • Submitting applications to register properties with Land Registry
  • Ensure the confidentiality of the client and firm’s information and documentation at all times.
  • Maintain client hard copy files including copying, storage and retrieval of information.
  • Dealing with completion funds/slips
  • Ordering documents from Land Registry online system
  • Search requests/monitoring returns and ensuring payments are made
  • Assisting with drafting of Contract Packs, Transfer Forms and other legal departments
  • Ensuring cleared balances on accounts before closure
  • Request payments and record receipts of client monies
  • Arrange searches, reports and any other information as requested by the fee earner.
  • Organising post and taking to the post office.
  • To be responsible for typing, photocopying, filing, making and receiving emails and faxes
  • To work in a safe and secure manner, with regard to the Health and Safety at Work Act
  • To undertake any other reasonable activity requested by the Firm
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