Job title: Office Coordinator

Salary: £27,000-£35,000 per year depending on experience

Hours: Full time, flexibility with start and finish times covering core working hours

Location: Office based in Leicestershire, hybrid options available

Fast-growing construction company delivering exceptional projects across the region. Our success is built on a commitment to quality, safety, and strong teamwork. We're now seeking a highly organised Office Coordinator who can also provide dedicated personal assistant support to our senior leadership team. This dual role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and has a strong focus on compliance and attention to detail.

The Role
This is a varied and vital role combining key administrative, compliance, and personal assistant responsibilities. You'll manage the day-to-day operations of the office, coordinate our health & safety and compliance documentation, and act as a trusted PA to senior management.

Key Responsibilities:

Office Coordination & Compliance

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Ensure full compliance with all health & safety regulations across the business

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Maintain accurate records of training, certifications, site inductions, and safety documentation

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Coordinate and update risk assessments, method statements (RAMS), and toolbox talks

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Schedule and support internal and external audits (H&S, environmental, quality)

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Liaise with HSE consultants, enforcing authorities, and subcontractors on compliance matters

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Maintain robust document control systems and update key company policies and procedures

Personal Assistant Support

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Provide PA support to directors and senior managers, including diary and email management

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Schedule meetings, appointments, and site visits, ensuring efficient use of time

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Prepare reports, presentations, and correspondence on behalf of senior management

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Organise travel arrangements, events, and internal meetings

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Handle confidential information with discretion and professionalism

General Administration

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Act as the main point of contact for the office, handling queries and correspondence

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Order office supplies and coordinate with suppliers and service providers

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Support onboarding of new staff with training schedules and compliance documentation

What We're Looking For:

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Proven experience in a similar role, ideally within construction or a related industry

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Knowledge of health & safety regulations, compliance procedures, and risk assessments

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Excellent administrative and organisational skills with strong attention to detail

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Confident in managing diaries and supporting senior stakeholders

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Strong interpersonal and communication skills

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Proficient in Microsoft Office and comfortable working with digital document systems

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NEBOSH, IOSH or similar H&S qualifications (desirable but not essential)

What We Offer:

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A varied, hands-on role in a growing and supportive team

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Opportunities for training and professional development

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A competitive salary and benefits package

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Flexible working options

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The chance to be part of a company that values quality, safety, and teamwork