Contracts Administrator

Job Type: Permanent, full-time, 8am - 4pm, Monday to Friday

Overview: Well-established building and construction company requires a highly organised and proactive Contracts Administrator to join a small team based on the outskirts of Ipswich. This is a full-time office-based role, providing support across various administrative functions. The ideal candidate will have excellent communication skills, attention to detail, and a strong understanding of office systems, particularly QuickBooks for raising estimates, invoices, and reconciling accounts.

Main Responsibilities:

• Liaising with Customers, Subcontractors & Suppliers: Act as a point of contact, ensuring clear communication and smooth coordination.
• Telephone Answering: Handle inbound calls professionally, providing assistance and redirecting as needed.
• Booking Appointments: Organise meetings for the team, scheduling appointments and managing calendars.
• Raising Estimates & Invoices: Use QuickBooks to prepare accurate estimates and invoices in a timely manner.
• Reconcile Accounts: Assist with the reconciliation of accounts, ensuring that records are accurate and up to date.
• Filing & General Office Duties: Organise and maintain physical and digital records, handle day-to-day office administration tasks, and support with other ad hoc office duties as required.

Key Skills Required:

• Organisational Skills: Ability to stay organised in a fast-paced environment and prioritise tasks effectively.
• Time Management: Manage a varied workload, ensuring all tasks are completed to deadlines.
• Ability to Work Under Pressure: Capable of maintaining high standards even during busy periods.
• Communication Skills: Strong verbal and written communication abilities, with attention to detail.
• Office Experience: Previous administrative experience, preferably in a construction or building maintenance setting.
• QuickBooks Knowledge (preferred): Experience with QuickBooks, including raising estimates, invoicing, and reconciling accounts.
• Construction/Building Maintenance Knowledge (preferred): Familiarity with industry terminology and processes is an advantage but not essential.

If you have the right skills and are looking for a rewarding administrative role within the construction industry, we would love to hear from you.

Salary DOE