Receptionist/Admin Assistant
(Temporary to Permanent)
Bury St Edmunds, Suffolk

We are delighted to be supporting a local practice in their search for a Temporary Receptionist/Administrator to join the business.

This is a fantastic opportunity for someone who enjoys being the first point of contact and delivering exceptional Customer Service. You will also be responsible for the provision of general administrative and clerical duties.

Duties Include:

Reception
•Deal with telephone calls to multiple offices.
•Maintain a presence in reception to greet clients / potential clients and provide hospitality.
•Plan and organise diaries and meeting rooms.
•Ensure that meeting rooms are prepared for scheduled meetings and booking lunches as required.
•Records received dated and responsible manager notified.
•Forward e-mails.
•Scanning incoming post to the relevant person - to be completed by mid-day daily.

Administration
•Maintaining hard copies and electronic copies of correspondence reports and other documents as required for maintenance and professional work files.
•To provide administration services to colleagues in such style as they may individually require on an ad-hoc basis.
•General administrative services, to include stationery, consumables and franking machine re-ordering via the relevant source, monitoring ppe supplies. Day to day tasks such as organising car valeting, milk deliveries.
•Sort and frank outgoing post.
•Forward Registered Office mail.
•Paper, Electronic and Library filing.
•Manage archived records
•Perform any other reasonable duties as requested by a Partner, Associate or other senior member of staff.
•Maintain Registered Office Board to ensure showing up to date information.

General
•Undertake general administration tasks.
•Effectively communicate with colleagues within the organisation to promote teamwork across the group and assist in the development of internal relationships.
•Identify and meet personal job-related training as required.
•Provide assistance in terms of general and specific support to managers as required.
•Undertake other reasonable work activities as determined by the managers.
•Undertake appropriate training to ensure criteria is met

Additional Information:

•Hours: Monday to Friday 9am 5:30pm
•Temp to Perm Initial Temp employment with the potential for a permanent position if successful in the role
•Location: Bury St Edmunds, Suffolk parking available on site
•Hourly Rate: £13.50
•Start Date: W/C 28th October 2024

If you are interested in being considered for this position, send your CV through to Paige or call the office to discuss in more detail