Job Description:

The Facilities Assistant will play a crucial role in the day-to-day coordination of tasks for the facilities team, ensuring the workplace remains safe, clean, and well-maintained. This position collaborates closely with operations and engineering teams as well as external suppliers and contractors to facilitate smooth site operations.

Location:Cramlington, with occasional travel to suppliers and contractors as needed.

Key Responsibilities:

• Coordinate tasks for a small maintenance team, ensuring site standards are upheld.
• Maintain internal and external infrastructure to meet industry standards.
• Ensure proper servicing and maintenance of essential site services (e.g., boilers, compressors, chillers).
• Manage the task log, addressing concerns and escalating as needed.
• Liaise with suppliers/contractors for quotes and process purchase orders.
• Serve as a contact point for contractors working on-site.
• Oversee health and safety compliance, ensuring timely prioritization of tasks.
• Address facility-related work orders promptly.
• Coordinate with cleaning, security, and other service providers.
• Support office moves and assist with equipment relocations if required.
• Drive site-wide improvements, including sustainability and digitalization initiatives.
• Assist the Facilities Manager in developing and implementing strategic goals.
• Attend relevant meetings and support metrics tracking and continuous improvement efforts.
• Work within budget constraints, with an understanding of budget management.

Reporting to:Facilities Manager

Direct Reports:None

Required Skills:

• Experience in a manufacturing environment.
• Strong organizational, project management, and time-management abilities.
• Effective communication and problem-solving skills.
• Ability to work independently and proactively.
• Basic knowledge of health and safety regulations.
• Strong team player with a proactive, results-driven approach.
• Attention to detail and a valid driver’s license.

Preferred Skills:

• Experience in a facilities or maintenance role.
• Basic knowledge of building systems (HVAC, electrical, plumbing).
• Familiarity with lean manufacturing or lean six sigma methodologies.
• Computer proficiency, especially in Google Chrome.

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