Our client in the beverage manufacturing/FMCG industry is seeking a highly organised and proactive Personal Assistant to support their executive team. This role will be essential in managing daily tasks, coordinating schedules, and ensuring smooth communication within the organisation.
Responsibilities:
- Executive Support:
- Provide direct administrative and business support to senior executives.
- Manage calendars, schedule meetings, and organize travel arrangements.
- Prepare and compile reports, presentations, and other essential documents.
- Act as the primary point of contact, managing incoming communication and responding on behalf of the executives when required.
- Event Coordination:
- Assist in planning and coordinating company events, meetings, and functions.
- Handle logistics, bookings, and related tasks to ensure events run smoothly.
- Office Management:
- Oversee day-to-day office operations to support productivity and a positive work environment.
- Manage supplies, resources, and liaise with vendors to meet office needs.
- Coordinate and track expense reports, invoices, and payments.
- Communication:
- Facilitate internal and external communications on behalf of the executive team.
- Draft and edit correspondence, ensuring all communications are professional and aligned with company values.
- Build and maintain strong working relationships with stakeholders and team members.
- Project Assistance:
- Support the executive team with ad-hoc projects, conducting research, preparing materials, and tracking progress.
- Coordinate cross-departmental projects and follow up on deadlines to ensure timely completion.
Key Skills:
- Strong organisational skills with attention to detail and the ability to multitask.
- Excellent written and verbal communication skills, demonstrating professionalism and tact.
- Ability to prioritise tasks effectively and work independently with minimal supervision.
- Strong problem-solving skills and adaptability in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other common software.
- Familiarity with scheduling tools, virtual meeting platforms, and office management software.
- Experience in the beverage or FMCG (Fast-Moving Consumer Goods) industry is an advantage.
Qualifications:
- Diploma or degree in Business Administration, Office Management, or a related field is preferred.
