Job Vacancy: Business Support / Operations Assistant

Location: Reigate, SurreyWork Timetable: 4 days in-office, 1 day WFHDepartment: OperationsReports To: Commercial Director

Job Summary:A dynamic organization in Reigate seeks a Business Support / Operations Assistant to ensure the seamless operation of their office. The successful candidate will undertake a range of administrative and operational tasks to support the senior management team. The organization requires an individual who is exceptionally organized, detail-oriented, and capable of managing multiple tasks in a fast-paced setting.

Key Responsibilities:

1. Administrative Support:

• Handle general administrative responsibilities such as answering phones, managing emails, filing, and data entry.
• Aid in the preparation and delivery of regular reports to senior management.
• Develop and oversee a comprehensive electronic filing system.
• Organize and facilitate company events and meetings, including the creation of slide presentations.

2. Scheduling and Coordination:

• Arrange meetings, appointments, and travel plans for managers and staff.
• Prepare and circulate meeting agendas and minutes.

3. Data Management:

• Enter and update information in various systems, prioritizing accuracy and confidentiality.
• Provide database support to the distribution team, managing product orders, and customer invoicing.

4. Operational Support:

• Implement and manage office procedures and systems.
• Oversee inventory and the procurement of office supplies.

5. Customer Service:

• Act as a secondary liaison for internal and external inquiries, ensuring professional and positive interactions.

6. Special Projects:

• Take part in special projects and carry out additional responsibilities as directed by the Commercial Director.

Qualifications:

• Experience: At least 1-2 years in an administrative or operations capacity.
• Skills:
  • MS Office suite.
  • Outstanding organizational and multitasking skills.
  • Excellent communication abilities, both in writing and speaking.
  • A sharp eye for detail and strong problem-solving skills.
  • The ability to work independently and collaboratively.