Office Manager - Construction Industry
Location: Gillingham, Kent
Salary: Up to £35,000 per annum
Contract Type: Permanent

Duties:

* Ensuring the workshop, office and welfare facilities are well maintained and implement systems and processes to ensure smooth running

* Act as the key point of contact for the business regarding building management matters and ensure all facilities related matters are reported and resolved in a timely manner

* Point of contact for all company insurances

* GDPR administration

* Ensure all office/facilities management procedures are followed

* Acting as the primary contact point for IT issues

* Maintain and order all IT and comms equipment

* Working with the IT team to set up new starter's technology

* Organise travel bookings for the Directors

* Complete other ad-hoc office management tasks

* Being fully up to date with Fire Safety and regulations, manage office Health & Safety and support the Operations Director with administration of workshop Health and Safety

* Helping organise company events and charitable partnerships

* Greeting visitors, ensuring visitors are signing-in and out and contacting host

* Support in implementing the marketing, PR and social media plan, including regular content creation and posts to social media

* To welcome and process administration of new employees ensuring all employee files have relevant information including signed contracts, passports or work visas etc.

* Ensure that processes and methods are introduced and followed to ensure all new starters are fully inducted and onboarded within the business including creating 'welcome packs'

* Keep the HR records fully up to date and ensure all data relating to personnel details is kept strictly confidential

* Managing staff holiday schedule including approvals

* Advise on Company policies and procedures where appropriate and provide advice and support on day-to-day issues

* Arranging and holding exit interviews, ensuring timely feedback is given as needed.

Requirements:

* ideally you would have experience working with a construction company in an office manager/admin position

* Organisational skills

* Ability to interact and support the Managing Director and wider team

* High degree of confidentiality, attention to detail and hugely motivated

* IT literate with a good working knowledge of Office 365

* A creative eye with a keen interest and understanding of social media marketing

Office Manager - Construction Industry

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