Purpose of the Role

Responsible for the management of a finance team delivering the day-to-day finance and providing analytical reporting to the Centre Director & Surveyor.

Ensure robust financial management of the centre’s service charge.

As a key member of the Senior Duty Management Team leading by example to deliver the highest standards with attention to detail.

Key Responsibilities

Finance Duties:

• Oversee the finance department operation, set goals and objectives, and design a framework for these to be met.
• Preparing budgets, monitoring expenditure and income, cash flow management and producing monthly forecasts. This will include various sub properties, service charge budgets along with the centre’s NRI (Non-Recoverable Income) budget.
• Provide monthly P&L’s, income and expenditure forecast against actual.
• Ensure that all aspects of the Centre’s financial processes from purchasing to invoicing are completed in line with company policy, authority limits and controls.
• Provide reports to accounts and surveyors of any ad-hoc income and recharges, including checking appropriate documents available to support queries (for example on recharges to tenant occupiers).
• Provide ad-hoc reports, data and analysis to support the Centre Director for strategic and operational decisions.
• Work closely with the surveyor and client accountant to ensure all client requests are managed effectively.
• Management of suppliers ensuring all PO requests and queries are dealt with in a timely manner.
• Liaise with auditors to ensure appropriate monitoring of Service Charge expenditure is maintained and year-end reconciliations are completed.
• Provide financial reports and interpret financial information to non-finance budget holders.
• Monthly review of income and expenditure along with adjustments to ensure adequate variance analysis.
• Management of the Landlord Rates liabilities.
• Support HR on payroll adjustments and manage the payroll process to ensure accuracy and minimal errors.
• Management of utility invoices, including void units. Checking invoices are based on meter reads not estimates and to track utility expenditure.
• Working with 3rd party provider for Utilities to ensure accuracy and no debt.
• Maintain Audit of all contracts with suppliers, check invoices are within terms of supplier agreements and benchmark KPI performance.
• Provide recommendations for savings, and analysis of cost headings to show good financial and management controls in place.

Leadership

• Managing the centre Finance & Administration team
• Covering duty management shifts as per rota and where required weekends and bank holidays

Skills, Knowledge, and Experience

• Computer literate, in particular Excel, SharePoint & Word.
• Excellence in organisational ability, oral and written communication, report writing and exemplary presentation skills, capable of engaging senior managers and delivery teams alike.
• Financial acumen with strong commercial focus applied within a large organisation, with success in preparing and managing budgets and profit and loss (P&L) accounts.
• Previous experience of property management accounting platforms desirable but not essential
• Ability to present articulately at various Management Meetings
• Strong Attention to Detail.
• Strong organisational and management skills.
• Ability to work well with others and make clear decisions and continue to deliver results under pressure.
• Excellent time management and prioritisation skills.
• Ability to Handle Confidential Information.
• A team player who can work effectively with a variety of different people.
• Leading a team in a busy office environment with a focus on prioritisation and meeting deadlines.
• Driving consistent processes and delivering consistent results.
• Excellent people management skills, with a record of leading through motivation and recognition.

Desirable

• Qualified (AAT, CIMA, ACCA or equivalent) or other similar.
• Deadline driven accounts environment experience
• SIA non front line licence

Working Hours - 40 hours

Salary - £45,000 - £50,000 depending on experience

Please see our Benefits Booklet for more information.