Job Responsibilities

Phone Management

* Promptly and courteously answering all incoming phone calls.

* Taking detailed messages and directing them to the appropriate person or department.

Vehicle Administration

* Monitoring insurance-related matters, including tracking accidents and claims while liaising with the legal team.

* Managing insurance updates, including adjustments to the MID and Denovo for both vehicles and individuals.

* Ensuring MOT and tax renewals are completed on time and booking MOTs/payments as required.

* Overseeing Lorry PMI checks to maintain compliance with VOSA.

* Scheduling vehicle servicing and repairs as needed.

* Keeping track of weekly TBTs for the forklift in the yard.

* Managing the entire vehicle fleet.

* Conducting quarterly vehicle damage assessments.

Health & Safety Compliance

* Tracking and filing Toolbox Talks within SharePoint and maintaining hard copies.

* Organizing separate site folders for each Toolbox Talk.

* Providing administrative support for health and safety matters.

Social Media Management

* Creating and posting content across various social media platforms.

* Growing the company's online presence by increasing followers and reach.

* Engaging with users to enhance interaction and visibility.

Recruitment Support

* Posting job advertisements on Indeed.

* Coordinating with recruiters for temporary site staff.

General Administrative Support

* Managing payments for parking.

* Booking travel arrangements when necessary.

* Overseeing office supply inventory and replenishment.

* Handling any additional tasks as required