Our client is seeking an Executive Personal Assistant who will be responsible for providing high-level administrative support to the CEO and other Executive Committee members. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.
Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
Arrange travel and accommodation for executives.
Prepare expense reports.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
Manage the Executive's contacts.
Assist in preparing and managing presentations and decks.
Be responsive to emails/texts/phone calls, with contact outside normal business hours.
Welcome the Executive's guests by greeting them, in person or on the phone, answering or directing inquiries.
Use discretion, confidentiality, and good judgment to manage C-Level matters.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
Complete ad hoc projects as assigned - such as personal events and/or family needs.
Organize complex calendars and schedules, resolving any scheduling issues.
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Accuracy.
Professional approach.
Excellent Administration.
Be a hardworking, driven, initiative-taking, ambitious person who will be able to work independently and accurately.
Excellent oral and written communication skills.
People centric.
Flexibility.
Excellent organizational skills.
Diligence.
Self-driven.
Good communicator.
Good people skills.
Assertive nature.
Logical thinker.
Elevated levels of initiative.
Work independently, with a high degree of responsibility.
Work well under pressure and adhere to deadlines.
Critical thinking skills.
Good planning.
Organizational, analytical, and decision-making skills.
Confidentiality.
5-8 years experience.
Experience as a Personal Assistant and Public relations officer.
MS Excel (Expert).
MS Word (Expert).
MS PowerPoint(Expert).
English speaking.
