Executive Assistant
London
£40k
Temp-to-Perm

A fantastic opportunity has arisen for an experienced EA to join a growing university in London on a temporary basis, with the potential to become permanent. This role supports three senior team members and requires a proactive self-starter who can hit the ground running. Previous experience in detailed minute-taking for Board meetings is essential. This is a hybrid position, requiring three days in the office per week. Typical working hours are 9 am - 5 pm, with flexibility when needed.

What You'll Do:
Serve as the main point of contact for all incoming requests.
Provide full diary management.
Take detailed minutes at Board meetings.
Handle full telephone coverage, including covering for other assistants when needed.
Book and coordinate business travel arrangements.
Process expenses and vendor payments.
Prepare materials for internal and external meetings, including PowerPoint presentations, Word documents, and Excel spreadsheets, as well as printing meeting packs when required.
Maintain and monitor team records, including attendance and holiday tracking.
Assist and support visitors from overseas offices, providing full administrative support as needed.
Act as the primary administrative point of contact.Who You Are:
Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
Quick to learn new systems and technology.
An excellent communicator with strong organizational skills and a sense of urgency.
A confident problem solver who can address issues promptly.
Skilled in administration and decision-making, with the ability to multitask effectively.
Capable of working independently on long-term projects.
Personable, self-confident, and able to manage stress in a fast-paced environment.
Proactive and able to anticipate needs, particularly for recurring tasks.
Ambitious and adaptable, with a desire to grow within the role.REF: STEA82854

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