Our client is based in Hertfordshire and is recruiting for an exciting new role as an operations and finance assistant.

Payroll

* Check time sheets each week.

* Produce weekly hours report by department.

* Check payslips.

* Monitor holidays entitled v taken v owed.

Purchasing

* Review all purchasing agreements and ensure pricing agreed is charged on invoices.

* Responsible for group purchasing. This is for all capital items as well as day to day consumable items the business uses.

* Negotiate with suppliers to gain best pricing.

* Review products the company are purchasing are suitable and look for alternatives if required.

* Build relationships with suppliers old and new for purchasing.

Finance

* Enter all purchase invoices into Sage.

* Ensure pricing charged on invoices is as per agreed pricing with suppliers.

* Ensure purchase orders are in place and appropriate authorisation has been sought.

* Chase credits due.

* Ensure no duplications of invoices.

* Regularly login to online supplier portals to download invoices.

* Responsible for communicating to Finance Director of when payments are due.

HR

* Check all new starters have DBS, references, completed application forms and identity checks have been done including right to work in the UK.

* Complete audits on HR files - ensuring all files have relevant documents.

* Generate contracts for new starters.

* Process changes of T&Cs for existing employees e.g.: change of hours

* Ensure all contracts are signed and upload to Care Cloud

* Assist with recruitment where required.

* Ensure company is compliant with their Sponsorship Licence duties.

Admin

* Produce letters.

* Support Care Home in their day to day needs and operation.

* General office administration.

* Support the Directors of the company in the efficient running of the business.

Compliance & Regulation

* Work alongside the Operations Director and assist to ensure the business is achieving all its regulatory obligations and is compliant to the latest standards.

* Review audits and care plans via online portal

* Check NMC pin monthly