Major Recruitment are currently recruiting for a Facilities Assistant for one of our well-established clients based in Bristol.

The primary responsibility of this Facilities Assistant role is to carry out a range of daily mandatory and routine duties and functions that facilitate the smooth running of the premises, providing support for a safe and efficient operation whilst ensuring all client, requirements are adhered to and met monthly.

Hours of Work: Monday to Friday 07:00 - 15:00 Temp to Perm
Rate of Pay: £12.52ph

Main Duties:

* Administrative functions: Maintain all aspects of the site computerised management CAFM system to ensure 100% compliance in meeting with the Statutory SFG20 and KPI's.
* Communication with suppliers via email and telephone utilising supporting programmes such as Microsoft Office; Word, Excel, PowerPoint & Outlook. Running diary entries, creating, and updating data on Excel spreadsheets and participating in Teams meetings.
* Opening, logging, acquiring authorisation and updating of all tasks with the required supporting documentation, tracking through to completion, closing of jobs and signing off to history on the above system.
* As the first point of call, control the site security and visitor/contractor visitations access.
* Responsible for the image and visual standard of the site taking ownership of any issue or concerns requiring attention
* Conduct daily self-assessment site walk-about checks and log/action findings
* Ensure the safety and management protocol associated with visitors and contractors.
* Liaise with site management to ensure issues are communicated, priorities and actions are understood, and updates are provided.
* Liaise with key stakeholders to programme support tasks efficiently and effectively to minimise downtime on pre-planned (PPM's) and reactive maintenance.
* Prepare and process site paperwork for the attending Engineers/Operatives to undertake PPM's and reactive works.
* Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards
* Responsible for first line implementation of reactive events. For example, Fire Alarm activation, power outages and emergency maintenance callouts.
* Ensure the premises Health and Safety and COSHH compliance aspects are upheld.
* React and execute any general repairs and maintenance duties when required or requested.
* Porterage and logistical support services as required - stationery/ stores ordering, mail distribution, furniture re-organisation, packaging, and storage of materials
* Undertake Statuary Inspections and general monitoring of all services, including but not limited to, the management of CCTV, weekly fire & lift alarm tests, security intruder alarm systems, Mechanical & Electrical systems, Fire & Water detection units, legionella and recording of water temperatures.
* Act as part of site Emergency Team i.e., Fire Marshall and First Aid as required for emergency control activities
* Report all incidents, occupational illnesses, and emergencies in relevant books/ documentation
* General maintenance to both building and grounds including but not limited to sweeping, cleaning, waste management, stocking of tea stations and toilet facilities, monitor & maintain stationery levels and winter gritting
* Undertake and/or facilitate the site infrastructure maintenance and repairs.
* In addition to the tasks mentioned above, other activities and responsibilities may be individually defined
* Undertake mandatory training courses

Candidate Requirements:

* Strong administrative skills, attention to detail, filing and record keeping
* Computer skills: Microsoft Office; Word, Excel, PowerPoint & Outlook
* Communication Competency: Verbal, Email generation, telephonic with a Teamwork mindset
* Good understanding of Health and Safety, COSHH requirements within a building environment
* Good customer relationship skills
* Knowledge and ability to undertake basic building maintenance, handyman, security, or janitorial duties
* Presentable, approachable with a professional demeanour
* The ability to work under own initiative and escalate matters resourcefully, yet have a team synergy mindset
* Good communication and written skills
* Customer focused
* Self-motivated and resourceful

INDLS