Conquip Engineering Group

Conquip Engineering Group is seeking an experienced and dedicated HR Administrator to join our nationally recognised team in Alton, Hampshire. This pivotal role supports various aspects of HR, from onboarding and employee relations to data administration and ensuring full HR compliance across the group. This key position operates within the heart of our people operations, requiring a strong attention to detail, excellent organisational skills, and the ability to communicate & build relationships both effectively and meaningfully with team members across the group.

Main Purpose of the Role

The main purpose of this role is to provide comprehensive administrative support to the Head of HR & Payroll. This includes managing internal HR relationships and maintaining HR databases.

Role & Responsibilities

Create, maintain, and update HR documents and employee records on our Staffology HR System
Monitor and respond to queries received via the HR inbox
Support employee relations and assist the Head of HR with HR-related and employee queries
Input and update data into internal HR databases
Complete tasks delegated by the Head of HR
Assist the Head of HR & Payroll with payroll-related matters and tasks
Provide advice on general HR-related queries and policies to Line Managers and Employees, escalating complex issues to the Head of HR
Collect relevant employee information and maintain records of employee documents
Record and update holidays, sickness, and absences
Write new HR procedures and update job descriptions
Develop and maintain administrative systems and procedures to support HR projects
Coordinate logistics for new hire inductions and administer the onboarding process
Administer the probation process
Assist in formal meetings such as employee investigations, disciplinaries, and grievances
Respond to reference requests for former employees
Welcome visitors and candidates for interviews
Administer internal leavers and ensure proper procedures are followed
Participate in organising and planning employee events
Assist in onboarding new employees by obtaining right to work verification, supporting with visa sponsorship, and obtaining references
Assist with appraisals administration
Support with occupational health referrals
Ensure compliance with Data Protection Act and GDPR
Assist with other work, events, and projects as needed
Perform any other duties that may be reasonably required

Basic Skills Required

Proven experience in HR administration and a strong understanding of HR processes
Advanced proficiency in Microsoft Office 365, with a willingness to learn company-specific software
Excellent organisation and maintenance of paperless/electronic filing systems

Hours & Location

Standard Office Hours: 8:00am - 5:00pm, Monday to Friday
Office-based
Driving and own vehicle required

Key Personality Traits Required

Dedicated, diligent, and diplomatic
Self-aware, emotionally intelligent, and a good communicator
Creative and continually improving, with a willingness to learn and seek better ways of working
Highly confidential and honest, with exceptional interpersonal skills
Strong attention to detail and accuracy in organisation, project management, problem-solving, and data handling
Ability to handle delicate personnel-related tasks with confidentiality and discretion
Resilient and able to work effectively under pressure
Highly self-motivated and able to multitask in a fast-paced environment
Strong ability to work independently and in a collaborative environment
Positive, friendly, and professional demeanour with excellent communication skills
Represent the company's core values and brand essence
If you would like to be considered for this vacancy, please apply directly or contact our Head of Recruitment for an informal discussion around the role, 

We look forward to hearing from you, 

Team Conquip