Mailing Administration Supervisor

Our client is looking to recruit a Mailing Admin Supervisor to support and help to achieve the smooth running of their Production Department.

You will assist in managing all aspects of Postage, the efficient day-to-day processing of electronic and paper postage dockets, administration, reconciliation and client's postage accounts to ensure the smooth and profitable running of their PostageSmart Department.

Responsibilities:

• To gain a full knowledge of the range of services provided in the PostageSmart Department.
• To gain an up to date working knowledge of the Domestic and International Postage Markets
• To be able to understand the company's Management Information Systems in regards to Events, estimating, job bags, delivery systems etc.
• To forge a relationship with postage partners - Royal Mail, Whistl, Delivery Group, UK Mail, Inspire etc.
• To produce accurate and timely Postage Dockets daily utilising either electronic or paper systems as per the Docket Events raised by the Account Managers and the final mailing details supplied by Mailing Department on the back of the job bags
• To produce and run OBA reports at the end of the month as and when requested by Sales or Account Management
• To input accurate Secured Mail Postage information onto a spreadsheet for Finance Department
• To assist in achieving team and individual targets as set by the Production Department Management.
• Undertake support tasks as required by the senior management team.
• Complete projects as and when requested by the Production Director
• Maintain a tidy and clean work area ensuring that the office and desks are kept in a clean and orderly manner.
• Understand and adhere to the company policies and procedures with particular emphasis on quality and health and safety.
• To be willing and able to work overtime at relatively short notice and to cover holidays and sickness as and when required.

Background / Experience:

A successful 2 years proven record of accomplishment gained within a Print, Mailing or Postage environment.

Skills / Abilities:

• Good verbal, written and listening skills
• Strong computer skills, Microsoft Office, Outlook, Word, Excel
• Able to generate innovative and effective solutions to meet requirements
• Able to cope with multiple tasks at one time
• Ability to analyse relevant information to make quality decisions
• Must be methodical with excellent attention to detail
• Generate solutions to meet the customer requirements
• Team player, able and willing to assist other members of the team
• Flexible and able to cope under pressure and demonstrate a level of emotional control and resilience
• Able to maintain good disciplines and standards, initiative and drive
• Understanding of commercial issues surrounding jobs
• Able to ensure that all documentation is complete and accurate

All employment will be subject to satisfactory DBS check, employment references and confirmation of right to work in the UK.