PA & External Relations Administrator

Location: Godalming

Salary: £28,000 per annum

Hours: Full time, 37.5 hours per week

Our client’s school is beautiful and a wonderful place to live and work. It was founded in 1611 and moved to its present magnificent 250-acre site near Godalming in Surrey in 1872. Few schools can offer such a splendid backdrop for teaching and learning, and the School community is very strong, with excellent relationships between pupils and staff.

The Role

The School seeks to appoint, a PA & External Relations Administrator to provide administrative support on a 1:1 basis to the Director, External Relations, and the External Relations department.

Key Responsibilities

• Position the school as a first-choice destination school for academically able pupils seeking a premium independent boarding-style education.
• Engage effectively, creatively and consistently with all stakeholder groups (parents, alumni, pupils, staff, friends)
• Deliver engagement, marketing, communications and events strategies which enable the School to proactively influence the decision making of all of its key audiences.
• Drive significant additional value to all income generating elements of the School (pupil recruitment, customer satisfaction, donations, commercial activity.)

PA Support:

• Organise and maintain the Director, External Relations’ diary.
• Data managing, filing, and recording key interactions by the Director, External Relations with alumni, parents, volunteers, internal stakeholders, Governors, and other organisations.
• Screening phone calls, enquiries, and requests, and handling them when appropriate.
• Be responsible for monitoring and screening of incoming emails and post on behalf of the Director, External Relations.
• Arrange travel, visas, and accommodation for overseas trips.
• Support the Director, External Relations with the production of documents, briefing papers, reports and presentations.
• Coordination and minuting of meetings.
• Dealing with all expenses and claims for Director, External Relations in terms of credit card breakdowns and cost coding.

Department Administration:

• Process all donations received by the department (with the support of colleagues during peak periods)
• Process all returned mail to the department.
• Manage deaths and obituaries.
• Manage confirmation of study requests.
• Input all data updates from stakeholders onto the departmental CMS.
• Oversee the departmental email inbox and phone, ensuring all correspondence is directed to the appropriate respondent.
• Ensure compliance with Data Protection, GDPR and PECR requirements.
• Input and support event activities aimed at the School Community.
• Protect the reputation of the School by adhering to the School’s Fundraising policies and processes.
• Develop constructive professional relationships with colleagues across the School and promote positive perceptions of the External Relations Team.

Safeguarding:

• Demonstrate the highest levels of commitment and compliance to safeguarding and promoting the welfare of children and young people.

Skills and Qualifications

• Intellectually robust with a good standard of education.
• Practical experience of working in an office environment.
• Ability to complete complex administrative tasks with minimal supervision.
• Experience of working with different stakeholders.
• Excellent general IT skills such as fast and accurate keyboard skills and a good understanding of databases.
• Proficient user of Microsoft Office Suite.
• Proven track record of setting up and running a range of administrative tasks.
• Experience of dealing with a vast number of email and telephone enquiries.
• A love of administration!
• An understanding of the general context in which fundraising in the independent school sector takes place.
• Experience of Raiser’s Edge software.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable School, please click apply to be redirected to their website to complete your application.