Team Assistant (6-Month Contract)
Arden White, a leading recruitment agency in the aerospace industry, is delighted to be recruiting on behalf of our prestigious client for the role of Team Assistant. This is a fantastic opportunity to provide essential administrative support to the Management teams contributing to the seamless operation of the management team.

Monday - Friday 8:30am - 5:00pm
Salary: £24,000 (Pro Rata)

Role Overview:
As the Team Assistant, your role is vital in ensuring the smooth and efficient functioning of management operations, helping the team to maintain safe, efficient, and cost-effective performance. You will be involved in a wide range of administrative tasks, helping the team stay organised and focused on delivering high-quality outcomes.

Key Responsibilities:

* Organise and coordinate training requirements for personnel with both internal and external providers.

* Maintain accurate records of timekeeping for the engineering and commercial teams.

* Manage and maintain stock levels of workwear and PPE in collaboration with the Health, Safety & Environment Advisor.

* Process purchase orders, requisitions, and vendor approval forms, ensuring accuracy and timeliness.

* Handle diary scheduling and room bookings for internal and external meetings and events.

* Manage the stock of office supplies, reordering as necessary to ensure the smooth running of the office.

* Ensure timely and accurate processing of invoices.

* Manage incoming post, phone calls, and general correspondence.

* Process visitor forms for all personnel and visitors, and manage access within the facility.

* Act as a point of contact, liaising with various departments at all levels across the company.

* Provide additional administrative support to the MFTS team as required.

What We're Looking For:
Essentials:

* GCSEs, including Maths and English.

* European Computer Driving Licence (ECDL).

* Recognised qualification in Business Administration

* A proactive approach with a commitment to completing tasks on time.

* Ability to handle sensitive information with confidentiality.

* Maintain high levels of responsiveness and support within the team.

* A strong command of Microsoft Office (Word, Excel, Outlook) and SharePoint is essential.

* Deliver work with attention to detail and precision.

* Understanding of office procedures and the ability to work efficiently with technical documentation.

* Excellent verbal and written communication skills, with a friendly and professional approach to customer service.

* Ability to organise, prioritise, and manage tasks effectively to meet tight deadlines.

* Good standard of numeracy for reporting and administrative writing.

Desirable Skills:

* Basic understanding of accounting practices.

* Knowledge of the Google Workspace suite of business applications.

* Experience using SAP database software