Apprenticeship Opportunity
Reports to: Billings & Receivable Manager
Summary of Position
This is an in-person role and part of the Administration/Finance Team, to provide receptionist duties and administrative support.
The duties are varied and the role ever evolving, as a result, flexibility and using your own initiative is critical. You will complete a Business Administrator Level 3 Apprenticeship alongside the role whilst gaining experience on the job. This will be fully supported by Principal.
Responsibilities
-General Reception duties Answering Incoming calls, door entry system and switchboard operation. -Maintaining the meeting room booking system. Making refreshments for visitors.
-Post, including in/outbound correspondence and deliveries.
-Monitoring of various email inboxes.
-Stationery, office supplies and Uniform ordering and auditing.
-Maintaining tidy stationary cupboard.
-Scanning of documents to an in-house system.
-Cleaning and replenishing coffee machine.
-Data entry (into excel spreadsheets)
-Contracts Administrative Support to the Administration Department - this would include filing, - -Creating orders via our Sales Order Processing Systems.
-Ensuring information on our ticketing system is up to date.
-Liaising with all Stakeholders internal and external.
-Assisting in the monitoring and maintenance relevant internal processes.
-General ad-hoc administration & support.
-Producing & sending out price increase letters.
-Purchase Ledger Admin Support - to process 1st line Invoices/credit notes onto the accounting system
Skills Requirements
-Proficiency in Microsoft Office suite.
-Ability to work pro-actively and with a sense of urgency while paying good attention to detail.
-Good data entry skills.
-Energetic and self-motivated.
-Good prioritisation and organisational skills.
-Comfortable working to deadlines.
-Exceptional communication skills.
-Ability to respond to change in a positive and proactive way.
-Honest & Open, Respectful, Diplomatic & Trustworthy
-Adhere to our core values
-An excellent team player who is happy to support others when required, with the ability to work independently and take initiative.
What we offer
-Excellent induction & training program so you know you are heading in the right direction.
-Supportive working environment.
-Working hours 9.00am - 5.30pm with 1 hour for lunch.
-23 days holiday plus bank holidays
-Day off on your Birthday
-Great social events.
-Free onsite parking.
-Pension scheme (if you qualify)
-Eye care scheme