About the role

General Administration department strategy is to deliver excellent general administrative services to the whole Bank covering different functions including project management, facilities, logistic and events, admin and central filing, systems, commercial property and security operations, residential and commercial property management. As an Assistant - Events, you will be responsible for planning and organising all events and VIP functions. You will assist in project planning and ensure that pre-established work scope, study protocol, and regulatory requirements are followed. This is a 12 months fixed term contract position.

Key responsibilities

• Plan and organise all events from concept to completion, ensuring all events operate smoothly and efficiently
• Prepare all events documentation, schedules, and assignments
• Complete interviews to know the functions and business process of the events
• Provide logistics support for all events
• Prepare correspondence (external and internal) such as letters, reports, agendas, newsletters, meeting materials and minutes
• Write and translate documents in both English and Chinese
• Control budget for the events and verify invoices
• File accurate and up-to-date records for all events
• Maximise event feedback rate and collate the information to establish speaker scores, speaker feedback, sponsor feedback and scope for future event improvements
• Maintain excellent communication with other teams within the department and allocate work in accordance with the specific requirements from different departments

Requirements

• Degree educated in Banking, Information Management or other equivalent
• Relevant experience in General Administration
• Knowledge of administration and clerical policy procedures
• Excellent report writing skills
• Detail oriented
• Able to work in a fast paced environment
• Proficient in MS Office (Word, Excel, PowerPoint)
• Team player who is able to work independently
• Excellent English and Mandarin communication skills