Administrator

Our client is seeking an organised and proactive Planning Administrator to join the team.

In this role, you will provide dedicated administrative support to the Planning team, ensuring your duties are executed efficiently.

Key responsibilities include the preparation and submission of weekly audit forms, assisting with project-based bookings, and supporting with the allocation of jobs.

Your attention to detail and accuracy will be essential in enabling the team to meet deadlines and deliver projects successfully.

About Our Client

Our client's goal is simple: to make vehicle movement easy. They are on their way to creating the leading end-to-end movement solution in the UK for their customers (such as Hertz and The AA), delivered by their network of 600+ drivers and transport agents across the UK.

Since going live in April 2018, they have acquired over 80 clients, many of whom can claim to be amongst the largest players in the UK automotive industry. They are already one of the largest competitors in their space but have ambitions to grow much further and they are crazy about sustainability. To date they have saved fleets over 3,000,000 tonnes of CO2.

They are seeing their hard work paying off as they have won 7 awards, including Best Fleet Software three years in a row, a highly commended well-being award, two innovation awards, and one outstanding product of the year award.

What You'll Be Doing:

• Verifying driver's expenses such as fuel, tolls, travel etc. by reviewing the evidence submitted against the details of the job.
• Ensuring bookings are accurately cross-referenced and allocated to the correct supplier, demonstrating exceptional attention to detail and maintaining the highest standards of accuracy throughout the process.
• Liaising with internal and external customers and suppliers, to answer basic queries and allocations via phone, WhatsApp and email.
• Liaising with other departments in the business to achieve positive results.
• Supporting the Planning team to update and improve processes to help the business function efficiently as it continues to grow.
• Utilising Microsoft Office and Airtable, as well as internal systems.
• Additionally, undertake any other responsibilities as assigned by your Line Manager.

What Characteristics Are They Looking For?

• Strong organisational and administrative skills.
• Attention to detail and accuracy.
• Ability to multitask and manage time effectively.
• Good communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Experience in a similar role is preferred.
• This position requires a high level of diligence and the ability to work under pressure to meet deadlines. The candidate must be comfortable working in a fast-paced environment and be adaptable to changing priorities.

What's in it for you

Grow with them

You will be part of a growing and ambitious company! They want you to be happy and enjoy coming to work where you are surrounded by a supportive team.

In the heart of Birmingham

They are based in Birmingham city centre at Somerset House, only a 5-minute walk from Grand Central train station. In summer you can enjoy the rooftop terrace and views of the city!

Socials and more!

Social events and activities are held in the building once a month. They have quarterly company socials which in the past have been rooftop quiz nights, mini golf and a meal at Fazenda.

Fitness and wellbeing

Your wellbeing and health matters to them. In the building there is a gym and showers that you can use before, during or after work. If you like golf, you can enjoy practising on the golf simulator too.

Time to relax

Well-deserved time off - you will get 25 days off a year plus bank holidays. You will also get an additional day with every completed year of service up to a maximum of 30 days per annum.

Join our client

If you want to be part of a forward-thinking, sustainable company and you embrace positivity, they would love to hear from you!