Join Our Team as an Office Assistant! 

Are you passionate about providing excellent service and driving smooth operations? Do you thrive in a fast-paced environment where attention to detail is key? We are looking for a dynamic Office Assistant to join our team! 

This is a temporary role for 2 - 3 months, with opportunity to also go for the permanent position further down the line. 

 What You'll Do:

• Daily replenishment of kitchens, (snacks 2 days a week), and fill the printer with paper.
• Empty and fill dishwasher
• Cleaning of the coffee machine
• Milk and fruit delivery to be sorted (2 days a week)
• Daily/ weekly housekeeping checks, rectifying issues where possible and / or escalating to the manager or the building manager
• Daily/weekly inspections for general tidiness and cleanliness, flushing of the shower to prevent legionella.
• Monitoring and maintaining stationery and office stock levels, ordering when required
• Sorting, processing, and distributing all incoming post
• Collecting and processing of internal and out outgoing post/UPS
• Placing call-outs to contractors
• Escorting trade person around
• Working with Apex for office repairs
• Maintaining security passes for access control & creating reports via the door iPad entry system, when necessary
• Re-configuring the meeting rooms, which will entail moving furniture such as tables, chairs, and partitions
• Receiving visitors, making them welcome and comfortable, offering refreshments (and making these on occasion), informing hosts of their arrival, and giving reminders to hosts, as necessary
• Co-ordinating the room layout and provision of all necessary crockery, cutlery and drinks, etc if needed to be placed in meeting rooms
• Maintaining the appearance of the meeting rooms, especially after meetings, and ensuring crockery and cutlery are placed in the dishwasher for future use.
• Accepting and managing bookings for meeting rooms, maintaining the electronic booking system and wall iPads.
• Distribution of all Reception deliveries to the intended associate.
• Purchase of sandwiches/fruit for lunches in the meeting rooms.
• Liaising with travel companies to arrange travel and local hotels to arrange accommodation for overseas associates
• Booking Taxis with local taxi company
• Booking Train tickets via a travel company or online
• Uploading all details to associates' calendars
• Booking in and out of the pool car
• Booking car charging stations for associates
• Any other ad-hoc Duties

 What You Bring:

• Experience: previous experience in an Office/Facilities Assistant role 
• Skills: Excellent organizational skills, attention to detail, and the ability to juggle multiple tasks