The events assistant role provides support to a busy events team who manage a wide range of events for the London office, including client seminars, drinks receptions, dinners in-house and at external venues and a large annual off-site conference. This is a great opportunity for someone who either has a marketing or events qualification or some previous events experience, or has a strong interest in pursuing a career in marketing and events.

You will act as one of the key liaison points for all events run in London working alongside the events team. You will be responsible for managing all event admin pre, during and post event, including supporting on-site and meeting and greeting guests at event. The core working hours will be 9.30am-5.30pm each day however, you will be required to flex working hours to support events that run out of hours. This will change each week depending on the events' calendar. Most events are booked 6 weeks in advance so you will know your schedule in advance (typically Tuesday- Thursday's will finish later to cater to event needs). You will be expected to work from the office 3 days per week to be aligned with the events calendar.

Main responsibilities

Event research

• Venue research for events held outside of the office

Assisting in the preparation of events

• Preparing event signage, place cards, seating plans and dinner settings, as required, managing stock control for firm merchandise and monitoring levels of event collateral and promotional goods
• Providing the event manager and the event executives with event support before, during and after firm events, e.g. updating internal teams with event requirements, welcoming clients to events and setting up badge equipment ahead of events
• Sending collateral to events and collating event welcome packs/ goody bags as and when required

Administration

• Answering emails from events' inbox daily
• Work closely with TAs and Reprographics teams to coordinate badge desk and badge creation for events
• Attend events and be point of contact during events
• Post-event support (e.g. sharing attendance details and packing down event set-up)
• Assisting in training the EA/TAs who are responsible for certain administrative aspects of seminars, events (virtual and in-person) and client receptions
• Being the 'event contact' name for event invitations (e.g manually adding guests names to invitation lists, sending out PDF invitations, answering general questions about the event)
• Create ad hoc badges for events and double check badges before event begins
• Keeping event team spreadsheets and documents up to date
• Keeping stock of branded merchandise and re-ordering new items when required. Full ownership of the stockroom, keep stock levels up and clean/tidy at all times
• Arranging site visits at venues in London and keep up to date with new venue openings

Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.

We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives

This is a busy and fast paced role, that will interface with many teams across the firm and with clients., we are looking for someone with the following skills:

• Organizational Skills: The ability to manage multiple tasks and details simultaneously is crucial. This includes scheduling, logistics coordination, and keeping track of deadlines.

• Communication Skills: Clear and effective communication is essential for liaising with clients, vendors, and team members. This includes both verbal and written communication.

• Attention to Detail: Events often have many moving parts, so being detail-oriented helps in ensuring that nothing is overlooked.

• Teamwork: Working well with others, including colleagues and external partners, is important for the collaborative nature of this role.

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.