Executive Assistant

Executive Assistant. A global marketing and business development firm are looking for an Executive Assistant to join the team. The Executive Assistant will be based from the Bristol office (near Temple Meads) and will assist the COO and will be responsible for maintaining efficiency and diary management, running business errands, maintaining ongoing business files and CRM, working with internal and external stakeholders to set up client meetings and assisting with creating outgoing correspondence. The ideal Executive Assistant will be a self starter who can work in a fast paced environment, with constant changing priorities.

The Executive Assistant responsibilities:

Executive Admin

Diary management of calendar
Scheduling and arranging client meetings and follow-ups
Schedule and arrange appointments, conference calls and tradeshow attendance
Arrange domestic and international travel itineraries and submit required expense reports, according to corporate guidelines
Attend relevant internal/external meetings as appropriate
Liaise with direct reports on activities and key deliverables
Communicates and tracks the work to be completed by, but is not responsible for formal supervision of any employees

Sales Admin

Create proposals, documents, reports
Assist with pipeline management in (url removed)
Prepare sales reports, sales documents, and presentations
Type, format and produce documents such as proposals, presentations, and standardize reports
Compose, edit and proofread correspondence
Assist in prioritizing work flow, including prioritization of incoming mail
Create and edit Excel, PowerPoint presentations and Word documents
Prepare materials for sales presentations and internal meetings

Office Admin

Document management, filing, scanning,
Copy and file all documents
Maintain filing system, including confidential documents and contracts
Organize, plan and oversee meeting coordination, events and functions
Liaise with direct reports on key project updates and milestones
Assistance in the coordination of miscellaneous projects
Answer phone, screen calls, and take messages / forward as appropriate
Some office management, including liaising with IT and P&TM to coordinate new office-based staff and onboarding within the office
The Executive Assistant will need:

Suitable experience in similar role
Impeccable written and oral communication skills
Strong sense of responsibility and ability to complete tasks with minimal supervision
Proficient with Microsoft Office Suite of products (Teams, Planner, Excel, PowerPoint, Word)
Experience with Salesforce
The Executive Assistant hours are 9am-6pm Monday to Friday
Based in Temple Quay
This role is temp to perm, starting on £20ph, paid weekly, PAYE

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