Contract Administrator

London

Brief

As Contract Administrator, you will be part of the Admin Team. You will work closely with Contract Managers & Supervisors to ensure all works (PPM, reactive & quoted) are processed and dealt with in a timely manner in accordance with the contractual requirements.

The post holder will ensure quoted/follow on works are fully logged and prepared ahead of attendance at site, together with the upload of statutory documentation to various customer systems and the organisations Customer Portal. The monitoring of supplier invoices ensures financial controls are maintained.

My client is looking for an individual with previous experience using CAFM, Strong knowledge of in-house systems and processes are desirable to undertake this role effectively, and excellent time management skills and attention to detail.

Benefits

Salary: £25,000 per annum
24 day's holiday
Pension Plan
Career Progression

What the role entails:

Some of the main duties of the Contract Administrator will include:

Process PPM, reactive & quoted works (WIP) for invoicing in a timely manner
Entry & verification of engineer's timesheets & job reports assisted by Contract Managers
Processing Purchasecards receipts and coding to an online banking system
Calculation and verification of overtime hours ready for monthly submission to Payroll
Liaise with Contract Managers & Supervisors to effectively investigate and resolve invoicing queries escalating issues where necessary to Management team
Generate invoices and issue to customers through agreed communications channels such as emails & customer CAFM systems, on a monthly basis
Continuously update appropriate accounting and customer CAFM systems with detailed and accurate information ensuring supporting information / evidence is in place
Chase appropriate parties for supporting information (subcontractor & engineers reports, subcontractor & supplier invoices) if not in place and file accordingly
Uploading of statutory documentation to Compliance tracker, client portals, customer portals and Elogbooks, including but not limited to Combustion, Refrigeration and NICEIC Certification
Processing any contractual requests ensuring the system is up-to-date including renewals and variations, ensuring the correct forms are submitted to support changes
Carry out general administrative duties in line with the departmental policies & procedures as required
Undertake any 'ad hoc' duties as requested by the Management team which are commensurate with the role

What experience you need to be the successful Contract Administrator:

Prior experience of CAFM systems advantageous but not essential (SAP, ELogs, Proactis, Service Channel, Coupa & Planon)
Good Knowledge of Microsoft applications including Excel essential
Health & safety awareness
An understanding of Purchase to Pay process desirableThis really is a fantastic opportunity for a Contract Administrator to progress their career. If you are interested please apply as soon as possible as this position will be filled quickly so don't miss out!

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