Executive Assistant to Founder/MD

Salary: £50,000 - £60,000 (dependent on experience) + bonus + benefits

The Company

Birch Faraday Capital, a boutique private equity fund and advisory firm is seeking to recruit an Executive Assistant to support the Founder and Managing Director. Birch Faraday was set up as a search fund, a form of entrepreneurial private equity, established with the aim of acquiring lower mid-market businesses. Birch Faraday is focused on scaling its existing portfolio companies through both organic growth and executing M&A / buy and build strategies, whilst seeking to expand its portfolio further through the purchase of private businesses typically valued at between £4M and £20M.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide dedicated support to the MD. The ideal candidate will be a strategic thinker with exceptional communication skills and the ability to anticipate the MD’s needs in a fast-paced and dynamic environment. This role is critical in ensuring the smooth operation of the MD’s professional life by managing schedules, coordinating high-level meetings, and acting as a trusted partner on administrative and strategic matters.

This role will be attractive for those who thrive on autonomy, want to have a significant impact on a business from day one and who like the idea of working in a professional startup like atmosphere, with a small collegiate team. This role presents a rare opportunity to get in on the ground floor, as the company moves from its origins as a search fund towards its aim of becoming an entrepreneurial institutional investor.

Key Responsibilities

Administrative Support

• Manage the MD’s calendar, including scheduling meetings, appointments, and events with an emphasis on prioritization and efficiency.
• Serve as the primary point of contact for internal and external communications on behalf of the MD.
• Coordinate and prepare materials for meetings, including agendas, reports, and presentations.
• Organize and maintain confidential documents and records.

Strategic Support

• Assist in tracking and managing key projects, ensuring deadlines and deliverables are met.
• Prepare briefing documents and conduct research to support the CEO’s decision-making process.
• Act as a liaison between the CEO and key stakeholders, including board members, investors, and senior leadership.
• Attend and take minutes at high-level meetings, following up on action items as necessary.

Travel Coordination

• Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Ensure all travel plans align with the MD’s priorities and commitments.

Communication Management

• Screen and manage emails, calls, and correspondence to ensure the MD’s time is focused on high-priority tasks.
• Draft, edit, and proofread professional correspondence, reports, and presentations.

Event and Meeting Coordination

• Organize and manage logistics for events, conferences, and speaking engagements.
• Ensure meetings are well-structured and productive, with clear objectives and outcomes.

Requirements

• Experience: Minimum 3+ years of experience in a similar role
• Skills:
  • Exceptional organizational and multitasking skills.
  • Strong written and verbal communication.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
  • Discretion and professionalism in handling confidential information.
  • Ability to work independently and prioritize effectively in a high-pressure environment.

Key Competencies

• Proactive Problem-Solving: Anticipates challenges and develops solutions to address them.
• Attention to Detail: Ensures accuracy and quality in all tasks and deliverables.
• Time Management: Balances multiple priorities with efficiency and timeliness.
• Interpersonal Skills: Builds strong relationships with internal and external stakeholders.