PermanentPart-Time Senior AdministratorMon-Fri - 20 hours per week - FlexibleBased in Milton KeynesOffice based The YMCA offer a wide range of services to assist young people to help them belong, contribute and thrive. You will be part of a growing team, that deliver the vital services, that deliver on passion and make a difference. The role will provide comprehensive support to the CEO and wider Senior Leadership Team, managing the diary, scheduling deadlines, coordinating travel, and organising both internal and external meetings. The role will handle email correspondence, maintain records, and ensure that colleagues provide necessary briefing materials for the CEO. The role also includes organising Trustee Board meetings, managing Board attendance, taking minutes, and coordinating the distribution of meeting papers. Additionally, the role will support the effective functioning of the executive leadership team by organising meetings, preparing agendas, tracking action points and maintaining records of discussions. The role also involves scheduling all-staff meetings and quarterly away days, ensuring these events run smoothly. Governance
·       Provide all administrative support the Board of Trustees, including organising meetings, minute taking and additional administrative support as required
·       Manage and service the Board Portal to ensure all papers are collated and circulated in a timely and organised way
·       To proactively take and produce accurate minutes of all governance meetings, including an understanding of meeting decisions and follow up on actions
·       Manage communications with Board members to ensure they kept up to date
·       To take a lead on organising internal and external events for the Board of Trustees, including sourcing and booking venues, ordering catering and ensuring appropriate audio-visual equipment is available, preparing itineraries, collating and circulating event literature Recruitment and induction of Trustees
·       Support the CEO with the recruitment and induction of all new Trustees
·       Liaise with Communications team to advertise vacancies on MK and Northamptonshire YMCA websites
·       Respond to applications and enquiries
·       Set up interviews, liaise with interview panels, prepare interview packs
·       Ensure follow up to all applications and interviews
·       Process and ensure completion of all new starter administration
·       Set up online training for new joiners (Flick and policies) and monitor completion
·       Set up regular training days that all new Trustees participate in Internal communications and collaboration
·     Support on the delivery of cross-organisational meetings, events and away days led by Leadership Team, focusing on topics such as team development, culture and values, ensuring timely input from all relevant team members.
·     Develop shared processes and to nurture constructive communication with internal and external stakeholders
·     Maintain an overview of organisational issues and assist with internal communication Executive support
·       Support the Senior Leadership Team as needed with administrative needs, e.g. conference booking, room booking etc
·       Lead on the administration of key projects for the charity, e.g. Trusted Charity accreditation
·       Proactively manage diaries to ensure the strategic needs of the Senior Executive are coordinated and prioritised.
·       To work with confidential and sensitive information ensuring that YMCA meets its obligations under the General Data Protection Act, working to the highest standards It is essential that the post holder maintains confidentiality at all times. The ability to support working at a senior level, offer strong communication, good listening and interpersonal skills is key. Calm, professional, helpful and approachable, with the ability to plan and organise priorities to achieve objectives.  Please let us know if we need to make reasonable adjustments to our process, please let us know about how we can best support you and make the adjustments that may be needed. Altitude-Recruitment Limited are acting as an Employment Agency and Employment Business.